YOU PLANNED IT, WE MAKE IT HAPPEN
On-the-Day Coordination in the South of France
You've spent months planning every detail.
What you deserve on the day is to be fully present, not the person vendors call when something needs a decision.
That's exactly what we're here for.
WHAT IT IS
Your day, exactly as you planned it.
On-the-day coordination is for couples who have planned their entire wedding themselves and simply want a professional to take over the execution. You've done the work. We make sure it all comes to life, exactly as you envisioned, without you having to manage a single logistical detail on the day itself.
This service doesn't start on the morning of your wedding. It begins 2 to 3 months before the date, when we step in, review everything you've planned, and take over completely. From that moment, you can stop thinking about timelines, vendor calls, and logistics and start looking forward to your wedding.
What most couples don't anticipate are the invisible logistics that only become apparent close to the day. Who manages the late-night bar? Who coordinates the glassware for a next-morning brunch in the same space that was a dancefloor the night before? Where is the nearest power source for the outdoor sound system?
These are exactly the details we handle completely out of your sight.
THE JOURNEY
How the final weeks unfold.
“ From the moment we met Guillaume, we knew we were in capable hands.
Their attention to detail, creativity, and unwavering support made our special day truly unforgettable. Every aspect was meticulously planned, from the stunning floral arrangements to the seamless coordination of events.
They took the time to understand our vision and exceeded all our expectations. Our guests couldn't stop raving about the beautiful setup and smooth flow of the day. The planner's calm demeanor and professionalism helped ease our nerves, allowing us to fully enjoy every moment.
We cannot recommend them highly enough! If you want an stress-free planning experience and a magical wedding day, look no further! Thank you for making our weekend truly unforgettable.”
— Abigail & Wayne, June 2024 - Château Engalin
IN DETAIL
What on-the-day
coordination actually means
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On-the-day coordination is right for you if:
You've planned your entire wedding independently and have all your vendors confirmed
You're 2 to 3 months from your wedding date and want to hand the logistics over completely
You want to be fully present on the day — not the person vendors call when something needs a decision
You have a clear vision and simply want it executed with calm, precision, and experience
If you still have significant planning to do (vendors to find, a venue to confirm) our full planning or partial planning services will be a better fit.
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Despite the name, on-the-day coordination begins well before the wedding. We come on board 2 to 3 months before the date not the morning of.
This lead time is essential. We need to review every contract you've signed, understand your timeline in full, identify anything that needs adjusting, and take over all vendor communication. From the moment we come on board, you hand the logistics over and start enjoying the final weeks of your engagement.
We never attend a wedding for the first time on the day itself. Every venue is visited in advance: we check the space layout, power sources for outdoor sound systems, shade positioning for the ceremony, restroom locations, and contingency options for weather.
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More than most couples expect. On-the-day coordination is not simply arriving on the morning and overseeing setup. It involves a full takeover of everything that remains to be done.
Complete review of all existing vendor contracts and confirmed bookings
Timeline assessment : identifying gaps, conflicts, or anything that needs adjusting
Taking over all vendor communication from the moment we come on board
Sourcing any remaining small details still needed (bar staff, late-night snacks, etc.)
Creation of a detailed run-of-day document shared with your entire vendor team
Venue walkthrough in the weeks before the wedding
Weather contingency planning
On-site arrival the evening before to verify setup and run final checks
Full day-of management: welcoming vendors, managing deliveries, tracking the timeline
Staying until the last guest leaves
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Nothing logistical. That's the entire point of the service.
On the day, your only responsibility is to be present, to enjoy your ceremony, your cocktail hour, your dinner, and your party with the people you love. Every vendor call, every timeline check, every delivery, every unexpected moment is handled by us, completely out of your sight.
Your family and close friends are also freed from any organisational role. Nobody needs to be "the one who knows what's happening". We carry that responsibility so the people around you can simply celebrate with you.
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Fees for on-the-day coordination are tailored to each project and depend on the actual scope of work involved. Key factors include:
Whether the coordination covers a single day or a multi-event weekend (welcome dinner, ceremony, brunch)
The number of guests and scale of the event
The region and any specific logistical requirements
The amount of work needed during the lead-up period (contract review, vendor liaison, timeline creation)
We discuss everything transparently from the first conversation. Get in touch with details of your project and Guillaume will come back to you personally with a proposal.
EVERYTHING PLANNED ?
Now let us take it from here.
Tell us your wedding date, your venue, and where you are in the planning and Guillaume will come back to you personally with a proposal.
Not what you're looking for?
Full Wedding Planning
Starting from scratch?
Our most complete service covers every aspect of your wedding: from the very first venue search through to the final farewell.
Partial Planning
You've made a start: a venue, a date, a few vendors already booked.
We step in, review everything with fresh eyes, fill the gaps, and coordinate through to the day.
